DOCUTRAQ WILL OPEN JANUARY 1ST for the Spring/Summer A 2024 Budgeted Semester (Jan 1st-June 30th).
Before submitting any SARs/TARs for FY23-24, make sure starting July 1st, your group's President & Treasurer have taken and passed the "SG Finance Student Organization Officer Training" (SGF101)available at https://mytraining.hr.ufl.edu/. This training is required annually. It is strongly encouraged you repeat the training monthly to catch any updates.
DO NOT MOVE FORWARD WITH ANY SG FUNDED ITEMS WITHOUT FIRST SUBMITTING AND RECEIVING A NOTIFICATION OF A FULLY APPROVED SAR/TAR. MUST BE APPROVED BY THE STUDENT BODY TREASURER!!
See codes 801.3 & 801.33 in reference to violations of this rule !!!
Effective 04/03/23, ALL STUDENT EMPLOYEES listed as vendors on a SAR/TAR need a “UF GO Profile” for reimbursement! link UF myTraining Course Needed prior to Profile setup: Introduction to UF GO (UGO100) link
ALL STUDENT NON (UF) EMPLOYEES can get setup with Direct Deposit by completing the required form (along with a voided check or copy of your bank statement showing Name and Account Number) and send it to email@example.com : link
All COPIES budget lines have been transferred to the SG Copy Center. Work directly with the SG Copy Center to use that budget. NO SARs are required: link
For any SARs for GBMs/Tabling/Events - A location, time, and expected attendance (when food is involved) is required in the Description. Your SARs will be returned if this info is missing.
Only ONE TAR per approved Travel Budget Request. CANNOT use a single Travel Budget Request for multiple trips.
Officer Updates in Docutraq - Use the following link and scroll down to “HOW TO UPDATE OFFICERS” under the TRAINING tab for instructions: link
Event Budget Request Date Revision - Go to "Your Budget"/"Review Budget Requests" on your Dashboard and filter on the appropriate budget request type to retrieve your budget request number. Then send an email to firstname.lastname@example.org to get it revised. Not needed for Base Funding, Operational, or Travel Budget Requests.
800 Codes link
Line Item Transfer Form: link